Exempted (Broad) Record Check (BRC) Applicants–As of August 20, 2025 the provincial guidelines have been established and we are processing outstanding BRC applications. Completing BRC’s is a priority and we will be processing all applications in order of date received. Once your BRC application has been completed you will receive an email notification. Your continued patience and support are appreciated.

What type of Police Record Check Do I Need?

Please ensure you have selected the correct type of check as no REFUND will be issued.
If you are unsure which application you need, please check with the organization that is requesting this before you apply.

Volunteers (CRC/CRJMC/VSC) - All applicants must upload a volunteer letter from the agency where they intend to volunteer. The letter must be on the agency’s letterhead stationery with the applicant’s name and volunteer position. The agency letter should also state that this is a “volunteer non-paid position.”

Exempted (Broad) Record Check Applicants (BRC ONLY) – All applicants MUST upload a letter from the agency that is requesting the BRC. The letter must be on the agency’s letterhead stationery (not an email) with the applicant’s full name and reason for the BRC. The applicant MUST upload this with their application, or the application will be rejected and no refund issued.

Type of Check

Definition

Examples

Criminal Record Check (CRC)
- Basic
- Convictions only

A Criminal Records Check (CRC) is a search of the RCMP databases and is usually required for employment purposes, bylaw licences or immigration purposes. It is not intended for individuals seeking employment or a volunteer position working with children or vulnerable persons.

Financial institutions, municipal and by- law licences, travel and immigration and retail industry.

 

Note: Only Durham Residents.  

Criminal Record and Judicial Matters Check (CRJMC)
Includes CRC as well as an outstanding charges, probations

The Criminal Record and Judicial Matters Check (CRJMC) is intended for applicants who are seeking employment or volunteer positions with agencies who require a criminal record check. The agency has determined that a search of sex offenders with a record suspension is NOT required (e.g. border crossing or visa) therefore this check is NOT intended for applicants who are seeking volunteer and/or employment with vulnerable persons

Board of Directors, IT personnel and construction staff at daycares, schools, hospitals and long term care facilities.

 

Note: Only residents of Durham Region who are not directly in a position of trust/authority with the vulnerable population can apply for a CRJMC. 

Vulnerable Sector Check (VSC)
Includes everything on CRJMC as well as VS check

The Vulnerable Sector Check (VSC) was established to provide screening of individuals who intend on working or volunteering with the vulnerable. A vulnerable person is defined as a person who, because of their age, a disability, or other circumstances, whether temporary or permanent are (a) in a position of dependence on others or (b) are otherwise at a greater risk than the general population of being harmed by a person in a position or authority or trust relative to them. This type of screening is required for the following types of positions: teacher, social worker, taxi driver, daycare worker, sport coaches, etc.

Coachs, parent volunteers, for sports or school trips, school placement, PSW's, doctors, nurses, hospital employees, dentists, teachers, non-teaching staff in schools (such as janitors and administrative support), early childcare educators, daycare employees, employees in long term care facilities that provide health services to vulnerable adults.

 

Note:  Available only to Durham Region residents, VSC is restricted to persons/employees who are in a position of trust/ authority with the vulnerable population in Canada only. 

Exempted (Broad) Record Check (BRC)
Includes everything on a CRJMC + non-conviction record(s) and relevant police contact and VS if applicable

The Exempted (Broad) Record Check (BRC) was established to provide screening of individuals that fall under the Child, Youth and Family Services Act , 2017 or under the intercountry Adoption Act, 1998. A person who holds or is applying for a position of authority, management, supervision or providing support or assistance to a person designed under subsection 154(1) of the CYFSA in connection to the administration of Part VI of the CYFSA.

Adoptive applicants(licensing, parents), Primary Caregivers, position of Authority, Person responsible for the custody, care and control of a child (residential licensing), Child and Parent Resource institute positions, Youth justice probation office, youth justice.

*** MUST have a letter from requesting agency to apply ***

 

Note: Only Durham Residents.  

Non-Parent Custody for Decision-Making Responsibility
Police Record Check for Non-Parent Custody Decision Making Responsibility Ontario’s Children’s Law Reform Act (OCLRA) - Court Order

The Non-Parent Custody Check was established to provide screening of individuals who are applying or have been ordered by the Court for Decision Making Responsibility with respect to Custody and in accordance with s.21.1 of the Children’s Law Reform Act and O.Reg 24/10. Courts will accept only a CLRA PRC as part of a non-parent application.

Non parent care giver (family member/non family member)

***Must upload Consent Form for Non-Parent Custody for Decision-Making Responsibility Download Form Here***

 

Note: Only Durham Residents.  

Please note: Based on results of your screening, you may be required to submit fingerprints to confirm identity. There is a $25 fee for the submission of prints. If prints are not provided the record check will be considered incomplete and no refund will be issued.